It is recommended you build and use the following deliverables:

Direct Debit Letter

This deliverable is used to secure the insured's authorization for auto pay.

BriteCore Setup

Quoting

  1. Build the letter in Settings > Deliverables > Custom deliverables or via another software like Microsoft Word. If you're using BriteCore, save a copy of the deliverable to your desktop by clicking the Preview button
  2. Upload the deliverable to Lines > Attachments in a folder entitled Direct Debit Letter
  3. Click on the deliverable to open it
  4. Copy the URL
  5. Navigate to Settings > Modules > BriteQuote > Payment > Other
  6. Paste the URL into the Link to a form for the Agent/Insured to fill out in order to enroll in automated payments area

New Business and/or Renewals

Some carriers choose to print and mail this deliverable with new business or renewals:

  1. Build the deliverable in Settings > Deliverables > Custom Deliverables
  2. Check Print with Initial Declarations, Print with Renewal Declarations, or both
  3. Check Print on non-autopay policies, which will print the deliverable for all policies not on auto pay

Examples

  • Example 1

Dear Insured:

We continually work toward providing the utmost service to our policyholders. By doing so, we have created an easier method for you to pay your insurance premium with our company. You can now have your premiums directly withdrawn from your checking account without incurring additional charges. Just think, there will be no more having to write checks, buy postage or keep track of when the payment is due.

Our traditional premium payment plans are semi-annual and quarterly. These plans incur a $3.00 charge per billing cycle which would make you pay an additional $12.00 if using the quarterly plan. But now, if you allow us to deduct your premium payments directly from your checking account you can avoid these charges. You will have the opportunity to use annual, semi-annual, quarterly or our new 10 pay plan at no cost to you. The amount will be withdrawn 3 days prior to the due date and you will be supplied an amortization schedule for your records. This will show the dates the withdrawal will be made and the amount to be withdrawn.

Simply fill out the information on the Direct Debit Payment Agreement form below, make your selection and return to our office with your deposit premium. You may choose annual, semi-annual, quarterly or 10 pay by simply sending in the amount noted on your renewal billing for that plan. The direct payment withdrawal will remain in effect for as long as you keep your insurance with our company or you request the payment plan to be stopped. You can always go back to using our traditional method of premium payment at any time. If you have any questions please feel free to contact our office.
……………………………………………………………………………………………………………

Direct Debit Payment Agreement

I (we) hereby authorize Panhandle Farmers Mutual Insurance Company to initiate debit entries to my (our) checking account at the financial institution listed below, for the collection of premiums on the policy or policies specified, as well as any new policy which I may acquire subsequent to the date listed.

Bank Name: __
Your Name:__
Address: _
Signature: _ ABA Routing Number: _
Bank Account #:__
Date Provided: __
Policy #: __
Current Phone Number: _

Payment Plan Selection:
Annual, Semi-Annual, Quarterly or 10 Pay Plan

Your payment will be withdrawn 3 days prior to the Due Date which is based on the effective date of your policy. When the set up is complete you will be provided an amortization schedule showing the dates the payments will be withdrawn and the amounts.

Please include a Voided Check with your submission.

Either party may terminate this authorization by providing a thirty (30) day written notice which will reasonably afford Mutual Insurance and the Bank an opportunity to act on the termination. Mutual Insurance may terminate the direct debit plan immediately by notice if any debits, within a policy renewal period, are not paid upon execution or presentation. Any debits not honored or that are returned due to Non-sufficient Funds (NSF) will cause the policy to be canceled for non-payment of premium.

  • Example 2

We have received your request to change to our Electronic Funds Transfer (EFT) payment plan. Insurance Co will automatically debit your bank account at each billing cycle. Your withdrawals will be made on the same day as the effective date of your policy and you will be supplied an amortization schedule for your records. This will show the dates the withdrawals will be made and the amount to be withdrawn. Standard billing charges will apply on Semi-Annual, Quarterly, and Monthly payment options.

Simply choose the payment option below and fill in the information on the Direct Debit Payment Agreement form on the back of this sheet and return to our office. The direct payment withdrawals will remain in effect for as long as you keep your insurance with our company or you request the payment plan to be stopped. If you have any questions, please feel free to contact our office. PLEASE RETURN THIS COMPLETED FORM TO OUR OFFICE IMMEDIATELY SO THAT THERE IS NO LAPSE IN YOUR COVERAGE.

PAYMENT OPTIONS:
Annual
Semi-Annual
Quarterly
Monthly
……………………………………………………………………………………………………………
PLEASE COMPLETE THE DIRECT DEBIT PAYMENT AGREEMENT ON THE BACK AND RETURN TO OUR OFFICE.

DIRECT DEBIT PAYMENT AGREEMENT
I (we) hereby authorize Insurance Co to initiate debit entries to my (our) checking account at the financial institution listed below, for the collection of premiums on the policy or policies specified.

Bank Name: ___
Your Name:__
Address: __
Signature: _
ABA Routing Number: __
Bank Account #:__
Date Provided: _
Policy #: __
Daytime Phone Number: __

Please include a Voided Check with your submission.

Either party may terminate this authorization by providing a thirty (30) day written notice which will reasonably afford Insurance Co and the Bank an opportunity to act on the termination. Insurance Co may terminate the direct debit plan immediately by notice if any debits, within a policy renewal period, are not paid upon execution or presentation. Any debits not honored or that are returned due to Non-sufficient Funds (NSF) will cause the policy to be canceled for non-payment of premium.

Introductory Letter

This deliverable is sent with each renewal declaration as a way to introduce insured's to the change in processing systems:

Dear {insured},

Enclosed please find your policy with Insurance Company. You will notice that your policy has a new look, which is our effort to make your policy easier to read and more informative. With this change please review your policy carefully and notify your agent of any discrepancies.

We appreciate your business and look forward to providing you with many years of service.

Sincerely,
Staff


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